Administration Officer - Ipswich State High School

Job Reference QLD/MER319980/19P
Closing date August 28, 2019
Location Brisbane - West
Type Full-Time / Part-Time
Status Permanent
Contact (07) 3813 4409

About this job

Image courtesy of Ipswich State High School

At Ipswich State High School, we offer unique programs, facilities and industry partnerships that prepare our young people for the world of work - focusing on their future, right here and right now.

About the Role

As the Administration Officer at Ipswich State High School, the role will focus on finance related administration duties. As the Administration Officer, your responsibilities may include:

  • Supervision of (7) till operations across the school campus;
  • Co-ordinate daily banking/checking of processes;
  • OneSchool data entry and analysis;
  • Issuing monthly statements and invoices thorough OneSchool;
  • Processing refunds, adjustments and credits;
  • Manage day to day finance queries;
  • Perform Bad Debt recovery processes;
  • Asset Replacement Schedule Monitoring;
  • Queensland Aboriginal and Torres Strait Islander Foundation (QATSIF) and Refugee funding tracking through spreadsheets;
  • Interpreting departmental and school policies, guidelines and ensuring legislative and procedural requirements are met;
  • Assist with the daily supervision of casual support staff in the finance area by monitoring workloads, identifying workforce skills needs, and highlighting any performance issues to the Business Manager, including research of professional development opportunities for support staff;
  • Under the direction of the Business Manager, assist with regular budget reviews and provide program managers with budget and purchasing information;
  • Assist in the management of payment plans, Centerpay, QKR payments, school/college purchased time, and identifying and implementing process improvement opportunities;
  • Assist with the day to day management of the school's financial activities, including identifying problems, negotiating with program managers, conducting research, seeking advice and recommending solutions;
  • Assist the Business Manager with the management and coordination of resources, asset management and facilities, including regular stocktakes, scheduling and managing maintenance activities, facility hire, conducting inspections to ensure building and facilities comply with all security and safety requirements for all users;
  • Facility hire agreements and bookings;
  • Oneschool Facilities Data Mapping;
  • Security system code and usage monitoring;
  • Support the Business Manager with capital works projects and coordinate minor works, including management of maintenance requirements in accordance with the Maintenance Assessment Report and school needs (this may include use of an external operating system);
  • Other duties, consistent with the duties and responsibilities of the position as directed by the Principal/Executive Principal, Business Manager or nominated delegate.

For further expected position responsibilities, please refer to the Work Profile, particularly the Finance Duties, in the attached Role Description.

Knowledge and Experience

While not a mandatory qualification, a working knowledge of OneSchool Finance will be highly regarded.

To apply please attach the following:

  • a brief resume including contact details for 2 referees (one of whom should be your current supervisor)
  • a maximum 2 page written response outlining your suitability for the role referring to the key capabilities under the ‘How you will be assessed' section in the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

assessed' section in the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.